Constitution
MEMORANDUM OF ASSOCIATION
I.The name of the Society is the “
II.The registered office of the Society shall be within the country (
III.The objectives for which the Society is established are:
1.To serve as advocates for newborn, children and adolescents and help their families with reference to attainment of optimal physical, mental, psychological and social health of children and adolescents upto 18 years of age.
2.To encourage and advance the knowledge study and practice of the science of pediatrics in all possible ways.
3.To promote scientific collaboration of amongst members and make rules regarding standards for their professional conduct.
4.To organize, establish, conduct, superintend or control institutions for promoting directly or indirectly, practice, study and research in Pediatrics in any of its aspects.
5.To establish and maintain libraries, reading rooms, laboratories and research centers for the promotion of its objectives.
6.To provide facilities to students, scholars and institutions for the study of or research in Pediatrics in any of its aspects by way of scholarships, fellowships, grants, endowments, etc.
7.To found, maintain or award, either itself or in co-operation with other bodies or persons fellowships, prizes, certificates, diplomas of proficiency in the science of Pediatrics and conduct such tests, examinations or other scrutiny as may be prescribed from time to time.
8.To print and publish official Journals of the society, books, periodicals or publications on Pediatrics and allied subjects which the society thinks desirable for the promotion of its objectives.
9.To train up personnel for carrying out the objectives of the society and to incur necessary expenses for the purpose.
10.To organize conferences, lectures, meetings, seminars, CMEs, exhibitions for the promotion of its objectives.
11.To facilitate formation of branches / Sub - specialty chapters of the society whether in
12.To consider and express its views on all questions affecting child health in India and to study, suggest, criticize or otherwise, advise or take part in the framing of laws affecting the science and practice of Pediatrics and Child Health.
13.To co-operate, affiliate with other bodies and also to engage in such other forms of activities as may be decided upon by the society from time to time for the purpose of carrying out all or any of the objects of the society.
14.To appoint officers and other staff as may be found necessary or convenient for the conduct and management of the affairs of the society and pay them such remuneration as may be prescribed from time to time.
15.To do all such other things as may be necessary, incidental, conducive or convenient to the attainment of the above objectives or any of them.
16.To facilitate development of Pediatric Specialties including accreditation of Pediatric Specialty courses by institutions.
RULES AND REGULATIONS
1.The Indian
2.The business of the Society shall be conducted through three offices. The Central Office will be situated in Mumbai (
3.1 The fiscal year of the Society shall be from April 1 to March 31st
3.2 Operational year of the Society shall be from January 1 – December 31.
3.3 At all places hereinafter “he / him / himself” shall be taken to mean “she / her / herself” as well.
3.4 The affairs of the Society shall be managed by a team of office bearers numbering 9 and a duly constituted Executive Board of not more than 41 members including Office Bearers and a nominee from Services representing the entire country.
4. MEMBERS
a. The membership of the Society shall be of four categories namely : (a) Ordinary, (b) Life, (c) Associate, (d) Associate Life
b. Any person who is a residential Indian citizen and is holding a diploma / degree in pediatrics recognized by Medical Council of India (MCI) may be elected by the Executive Board as Ordinary/Life member of the society.
c. Any person possessing MBBS or equivalent degree recognized by Medical Council of India (MCI) may be elected by the Executive Board as an Associate / Associate Life member of Society. Those who are residential Indian citizen will be eligible to become Associate Life member of the Society.
d. The Associate / Associate Life membership of Society shall also include:
i.Eligible residential Indian citizen post graduate student in pediatric duly certified by the Head of Pediatric Department / Child Health concerned.
ii.Eligible non-resident Indian
iii.Eligible foreign national of Indian / non-Indian origin.
e. If any of the residential Indian citizen member moves out of
f. Any existing Associate / Associate Life member who subsequently satisfies the criteria to be Ordinary / Life member respectively may be elected as Ordinary / Life member respectively by the Executive Board at such later date.
5. FELLOWS
a. Any Ordinary / Life member of Society who has, in the opinion of the Executive Board, rendered outstanding services for the furtherance of the objectives of Society, may be elected as a Fellow by the Executive Board in the manner hereinafter provided subject to not more than 10 in a year.
b. Any person who is either an Associate / Associate Life member of the Society or any person who is not the member of the Society, and who has in the opinion of the Executive Board rendered outstanding services for the furtherance of the objects of the Society, may be elected as Honorary Fellow of the Society by the Executive Board of the Society in a manner hereinafter provided. Such an Honorary Fellow not more than 1 per year shall be elected and such a fellow shall be exempted from payment of annual / life subscription.
c. The name of such a person shall be duly proposed and seconded by Ordinary and / or Life member of the Society with recommendation for such a proposal, and the proposal and recommendation shall be submitted to the members of the Fellowship Committee constituted by the Executive Board. The names recommended by such a committee will then be approved by the Executive Board.
d. If an Ordinary member is elected as a fellow, he has to become a Life member of the Society before the fellowship is awarded to him.
6.The subscription for membership of the Society shall be as follows :
a. An Entrance Fee will be charged, as decided by the Executive Board from time to time, for all categories of new members on their application for membership including those Ordinary / Associate members who re-apply after a break in membership. However, this will not apply to non-Indian members and to those whose membership is converted from one category to another in continuity.
b. Any Indian person who is otherwise eligible to be an Ordinary / Associate member and undertakes to pay the prevalent admission fee and prevalent membership fees as decided by Executive Board from time to time, and to abide by the rules and regulations of the Society may be elected as an Ordinary / Associate member respectively by the Executive Board in the manner hereinafter prescribed.
c. Any residential citizen Indian person who is eligible to be an Associate post graduate member and who undertakes to pay prevalent admission fee and half the prevalent life membership fee may be elected as Associate Student member by the Executive Board. Subsequently, he will pay the balance 50% of life membership fee prevalent at the time of his application, within 4 years for changing his membership category to Life or Associate Life as the case may be. The year of enrollment shall be taken as one full year for the purpose of computing 4 years of membership. If such a member fails to pay the balance within 4 years, the membership of such a member shall automatically cease to exist and the initial fees paid by him shall be forfeited. The Society may consider sending reminder to the defaulter but not as a rule.
d. Any Non-Indian person who is otherwise eligible to be an Associate Member and undertake to pay the prevalent annual membership fee as decided by the Executive Board from time to time, and to abide by the rules and regulations of the Society may be elected as an Associate member by the Executive Board in the manner hereinafter prescribed. This membership fees will not include the mail charges for the journals.
e. If husband and wife both are members of the Society, such members will be eligible to become Couple Life / Associate Life members of the Society by paying 75% of the prevalent life membership fee each. Such members will receive only one communication including journals from Society for both, in common on either name including all statutory notices except the voting right which will be enjoyed by both of them separately as per the eligibility.
f. An Indian member may apply to the Society for exemption in payment of annual subscription after attaining the age of 70 years and such a member shall be exempted.
g. An Residential Indian citizen member of the Society after attaining the age of 65 years wishes to enroll himself as Life or Associate Life member may do so on payment of 30% of prevailing Life / Associate Life membership fee in one lump sum.
7. Any Indian person who is otherwise eligible to be an Ordinary / Associate member by making an advance contribution of 10 years of prevalent annual members fees in one lump sum and arrears if any, on being elected by the Executive Board in the manner hereinafter prescribed, may become Life / Associate Life member renewable on completion of every 10 years from 1st January 2009 onwards. This shall not apply to associate postgraduate members availing of the special membership fees as prescribed in 6(c).
8.(a). An Ordinary and / or Life member may propose any person who fulfils the above mentioned conditions for election as member of the Society in the category as applicable and such proposal shall be seconded by another Ordinary and / or Life member.
8(b)(i) The proposal for the membership of the Society shall be made in prescribed form in triplicate. The applicable membership fee should accompany the application for membership of the Society which shall be returned if the proposal for membership of the Society is not accepted by the Executive Board.
8(b)(ii) The applicant shall pay the applicable membership fee according to the specified membership category as per current rates decided by the Executive Board from time to time
8(c). The proposals for election of the members shall be considered by appropriate committee designated by the Executive Board of the Society from time to time and such committee shall recommend the names to the Executive Board for approval.
9. a. The Secretary General shall keep a register and / or computerized record in which the names and last known local addresses of members shall be entered with the dates of their election and cessation of membership, if any. Any entry in the register and / or computerized record of members shall be deemed final as regards to admission or cessation of membership and their respective addresses.
b. The Secretary General shall keep a register and / or computerized record in which the names and last known addresses of Fellows shall be entered with dates of their election and cessation, if any. Any entry in the register and / or computerized record of such Fellows shall be deemed final as regards to their admission or cessation and their respective addresses.
10. A member may resign his membership by giving notice in writing and the resignation shall take effect from the date on which the notice is received in the office of the Secretary General, provided that in case of resignation by Office Bearer / Executive Board member, one calendar month’s notice of the resignation will be necessary and that the concerned Office Bearer / Executive Board member shall continue to serve till a successor is elected / selected or appointed, as the case may be, and that the resignation, however, shall not absolve any such member from paying the subscription for the year in which the resignation takes effect and arrears, if any.
11. The membership shall start from 1st January each year but the annual subscription shall be due on the first October of previous year. Those who are admitted during the year shall pay the subscription for the calendar year of their enrollment. Though a new member is admitted anytime in the calendar year he shall be considered as a member for that full calendar year and the Journals and other communications shall start only after the enrollment of the member and back issues of the Journals will not be provided to them.
12. A member shall be entitled to the following privileges :-
a. To receive the journal of the Society “Indian Pediatrics” either e-copy free or hard copy at a subsidized rate fixed by the General Body from time to time.
b. To receive other publications of the Society either free of cost or at a rate fixed by the Executive Board from time to time.
c. To attend meetings and conferences arranged or organized by the Society by paying the prescribed fees.
d. To use reading room and libraries maintained by the Society and to consult and use the books and periodicals in the library at such time and on such conditions as may be prescribed by the regulations made by the Executive Board.
e. The rights and other privileges of a Life member will be the same as those of an Ordinary member.
f. To enjoy such other privileges or benefits as may be determined by the Executive Board.
g. Any member going out of
13. a. An Honorary Fellow is not eligible to be elected as Office Bearer or Executive Board member nor shall he have right to take part in the election or vote at any meeting or election of the Society or its branches / chapters.
b. An Associate / Associate Life member shall not be eligible to be elected to the office bearer / Executive Board nor shall he have the right to take part in elections or vote at any meeting or election of the Society or its branches / chapters.
14. a. A member whose subscription has been in arrears till 30th June of the year shall not be entitled to vote at any meeting of the Society or the Executive Board or on a ballot or take part in or vote in election of the Society nor will he receive any publications of the Society unless subscribed for it.
b. The name of a member whose subscription remains unpaid for 1 year may at the discretion of the Executive Board and after giving the member 15 days' notice be removed from the register of members.
15. a. A member guilty of infamous conduct (as defined under ethical code by Medical
Council of India (MCI) or of acts prejudicial to the interests of the Society may on the proposal of the Executive Board and after giving the member 30 days’ notice to make any written representation that he may desire to make, be expelled from the Society, by a resolution, carried by a three fourths majority of the members present in a General Body Meeting expressly called for the purpose or at the Annual General Body meeting of the Society.
b. The notice of the meeting shall contain the particulars of the charges against the member and shall be accompanied by written explanation, if any, submitted by the member.
16. a. The election of the office bearers and the members of the Executive Board of the Society shall be held by secret ballot as per the guidelines supplied by the Executive Board members from time to time.
b. Any member who has any complaint about the election shall give the same in writing addressed to the Chief Election Commissioner of the Society within 21 days of the declaration of the result.
c. An election tribunal consisting of the President and two of the past presidents shall be constituted to go into the complaint and the decision of the tribunal shall be final.
d. Any dispute shall be subject to Mumbai (
OFFICE BEARERS:
17. The Society shall have the following Office Bearers:-
i. President - One
ii. President – Elect - One
iii. Immediate Past President - One
iv. Vice – President - One
v. Secretary General - One
vi. Treasurer - One
vii. Joint Secretary - One
viii. Editor-in-Chief, Indian Pediatrics
ix. Editor-in-Chief, Indian Journal of Practical Pediatrics.
18. a. The term of the President, President Elect, the Immediate Past President, the Vice-President and the Joint Secretary shall be for one year, (not eligible for re-election subsequently), that of the Secretary General and the Treasurer, will be of 2 years (eligible for re-election for one more term) and that of the Editors-in-Chief will be of three years (eligible for re-appointment for one more term). In case of resignation, the concerned Office Bearers or Executive Board member shall continue in office till a successor is elected or selected or appointed as the case may be.
b. The President shall not seek election to the Executive Board or as Office Bearer of the Society after finishing one year as President and the subsequent one year as the Immediate Past-President.
c. The Ordinary / Life member contesting for the post of President Elect should have been a member of the Society for 10 complete years consecutively as on or before 1st January to be eligible to contest for the ensuing election and should have served on the Executive Board or as Office Bearer or both for a period of 2 complete years before contesting for the post of President Elect.
d. The Ordinary / Life member contesting for the post of Executive Board member should have been a member of the Society for 5 complete years consecutively as on or before 1st January to be eligible to contest for the ensuing election. The term of the elected members to the Executive Board shall be of a period of one year. Such members, if elected for three successive years shall not seek re - election for Executive Board for a period of next three years.
e. A member contesting for the post of the Secretary General should have been a member of the Society for 7 complete years consecutively as on or before 1st January to be eligible to contest for the ensuing election and should have served on the Executive Board for two complete years before contesting for the post of the Secretary General.
f. A member contesting for the post of the Treasurer should have been a member of the Society for 5 complete years consecutively as on or before 1st January to be eligible to contest for the ensuing election and should have served on the Executive Board for one complete year before contesting for the post of the Treasurer of the Society.
g. All terms of Office Bearers and Executive Board shall be from January 1 to December 31.
19. a. The management of the affairs of the Society shall be vested in the Executive Board which shall consist of elected / nominated Executive Board Members and the elected / nominated Office Bearers from amongst the Ordinary and / or Life members as the case may be.
b. All the office bearers shall be also members of the Executive Board.
c. The President-Elect, the Secretary General and the Treasurer shall be elected by all the Ordinary / Life / Fellow members of the Society from amongst themselves. The Vice President shall be elected by the members of the Executive Board from amongst themselves at their first meeting.
d. The Secretary General and the Treasurer shall be residents of Mumbai (Bombay) and the Editor-in-Chief of Indian Pediatrics shall be the member of the Society from Delhi and the Editor-in-Chief of Indian Journal of Practical Pediatrics shall be member from Chennai (Madras). The Joint Secretary shall be a resident of the city / district / state / of the respective city / district / state branch hosting the conference.
e. The Organizing Secretary of the annual conference of the Society succeeding to the year in which elections are held shall be the Joint Secretary of the Society for the year.
f. Nominations for the post of Editor-in-Chief of Indian Pediatrics shall be invited from amongst Ordinary / Life / Fellow members of Society from
g. Nomination for the post of Editor-in-Chief of Indian Journal of Practical Pediatrics shall be invited from amongst the Ordinary / Life / Fellow members of the Society from Chennai (
h. The Executive Board members shall be as follows:
(i)Principle of Statewise Representation:
The Executive Board members will be elected by the members of the State only. The number of Statewise Executive Members shall depend on the strength of eligible voters from concerned States and on that basis the Society shall review the composition of Executive Board and present it to the next Executive Board for ratification and implementation every year.
(ii) One member will be co-opted from Defence Services by the Executive Board on recommendations from amongst the members of the Society in Defence Services. He will not have any voting right in the decisions taken by the Executive Board.
i. The Office Bearers and the Executive members shall not hold more than one of these offices / posts at any given time.
(i) If any vacancy, except that of Office Bearers occurs during the year other than by efflux of time, such vacancy shall be filled up by co-option by the Executive Board of the Society. The term of the office of such co-opted member shall be for the period for which the original member would have continued in office had the vacancy not occurred. However, this residual term will not be counted as a term for purpose of re-election or eligibility for any election in future.
(ii) In case of vacancies of Office Bearers, the same shall be filled up by election (nomination by Executive Board in cases of Editors-in-Chief) which shall be held within a period of three months from the date of occurrence of the vacancy, provided in case of the vacancy of the office of Secretary General, the Treasurer shall assume charge of the office of the Secretary General and new Treasurer will be elected.
(iii)The term of such elected / selected office bearer shall expire on the date when the term of the original office bearer would have expired but for the vacancy. However, this residual term will not be counted as a term for the purpose of re-election or eligibility for any election in future.
THE POWERS OF THE EXECUTIVE BOARD:
20. The Executive Board shall, subject to these rules exercise all such powers and do all such acts and things as may be exercised or done by the Society.
21. The Executive Board may appoint Convenors of Committee from amongst the members of the Society and delegate to them such powers and duties as it may think fit.
22. The Executive Board may frame regulation not inconsistent with these rules for regulating the procedure of the meeting of the Executive Board or its committee, election of the members of the board and the conduct of the affairs of the Society.
23.a. The Executive Board shall meet at such time and place as may be necessary for the transaction of the business of the Society as directed by the President, and ordinarily it shall meet not less than twice a year and such meetings shall not be sponsored by commercial sponsors.
b. Meeting of the Executive Board shall be convened by the Secretary General in consultation with the President.
c. Ordinarily thirty days’ notice shall be given of all meetings to the members of the Executive Board, except in case of emergency when a meeting may be called at seven day’s notice at the expressed directive of the President.
24. A special requisition meeting of the Executive Board may be requisitioned by not less than seven members of the Executive Board asking for it in writing to the Secretary General who shall call a special meeting to consider the requisition, within three weeks of the receipt of such requisition by the Secretary General. The power to decide date and place of such meeting will be with the President and the Secretary General.
25. The quorum for a meeting of the Executive Board shall be seven members. If there be no quorum within 15 minutes of the time fixed for the meeting, the meeting shall be adjourned to a later time on the same day and place. No quorum will be needed for the adjourned meeting. If there be no quorum for a requisitioned meeting, the meeting shall be dissolved.
26. a. The President shall preside at the meeting of the Executive Board, but in his absence the President-Elect shall preside, but in case of the President and the President-Elect are absent, then the Immediate Past President shall preside, but in case the President, the President-Elect and the Immediate Past President are absent, then Vice President will preside, and in case the President, the President-Elect, the Immediate Past President, the Vice President are absent, then the Executive Board members present shall elect one from amongst them to preside over the meeting.
b. Every question / problem / dispute submitted to a meeting of the Executive Board shall be ordinarily decided according to the majority of votes casted by the members present and voting at succeeding meeting. In the case of equality of votes, the President shall have a second or casting vote in addition to his vote as a member. Such decision will be final and binding on all the members of the Society and the parties concerned.
27. In the event that the Secretary General considers a decision is required urgently, he may circulate a proposal to all Executive Board members and if he receives email and / or signed hard copy of approval for this proposal from a majority of members responding within stipulated time limit given, this shall constitute a resolution as effective as one passed at a meeting duly convened and held.
28. The Executive Board may act notwithstanding any vacancy in its body provided that if the number of members falls below the necessary quorum, it shall not act except for co-option.
29. The Executive Board shall have the power to terminate the appointment of the Editor(s)-in-Chief and / or Journal Committee(s) and / or its member(s) and / or any committee(s) or the Joint Secretary appointed by it, if in the opinion of its three fourths majority of the members present, for continuation of such appointment is not in the interest of the Society.
PROPERTY AND MONEY:
30. All the property movable or immovable, belonging to the Society shall be vested in the Executive Board.
31. All money received by or on behalf of the Society shall be deposited forthwith in a scheduled bank or scheduled banks selected by the Executive Board and shall not be withdrawn from bank or banks except under the authority of and in the manner prescribed by the Executive Board.
32. Any money not immediately required for the purpose of Society may be invested by the Executive Board in such manner as it may deem fit and according to the regulations of Public Trust Act.
33. Without prejudice to the generality of the foregoing powers the Executive Board shall have powers:
a. To acquire by purchase, lease, gift or otherwise, with or without conditions, any property movable or immovable and whether subject to any special trust or not, for any one or more of the objectives of the Society.
b. To borrow or raise money in such manner or on such terms as the Society may think fit and according to the regulations of Public Trusts.
c. To invest money of the Society not immediately required for any of its objectives in such manner as may from time to time be determined by the Executive Board and according to the regulations of Public Trusts.
d. To act as trustees and to undertake or execute any trust or agency which may directly or indirectly be conducive to any of the objectives of the Society.
34. The Executive Board may appoint Department and Assistant Secretaries, Research Officers and other staff on such remuneration and on such terms and conditions as it thinks fit.
35. The Journals of the Society shall be called:
a) Indian Pediatrics, and shall be in charge of Editor-in-Chief.
b) Indian Journal of Practical Pediatrics, and shall be in charge of Editor-in-Chief.
36. The Editors-in-Chief shall be assisted by their respective Journal Committees, the composition of which shall be as follows:
a. The Editor-in-Chief
b. The Executive Editor
c. The Managing Editor
d. The Associate Editors (4-5)
e. Executive Members (7-9)
37. The members of the Journal Committee shall be appointed by the Executive Board ordinarily for a period of three years on the recommendations of the respective Editors-in-Chief of the Journals.
38. The Editorial Advisory Board for each Journal consisting of 10 members with President and the Secretary General of the Society as Ex-officio shall be appointed by the Executive Board for 1 year from amongst Ordinary and / or Life and / or Fellow members of the Society on the recommendations of the Editors-in-Chief of respective Journals.
39. The Journal "Indian Pediatrics" of the Society will be published in succession to the Indian Journal of Child Health and the Journal of the Indian Pediatric Society.
THE FUNCTIONS AND POWERS OF THE JOURNAL COMMITTEE:
40. The Journal Committee shall assist their respective Editor-in-Chief in the regular publication of the Journals.
41. The respective Journal Committee shall meet at least once in two months.
42. The respective Journal Committee shall assist their Editor-in-Chief and the respective Editorial Advisory Board to scrutinize all articles received for publication and edit, pass or refuse them for publication.
43. The respective Journal Committee shall be responsible for the arrangement of the business of the Journal, its printing, securing advertisements, circulation and distribution of the Journals among members and / or subscribers and others.
44. The Journal Committee shall have the power to select referees and collaborators for their respective Journals.
45. The Journal Committee shall set apart adequate space in any issue of their respective Journal in consultation with the Executive Board, for publication of material relating to organization and activities of the Society, its branches, its chapters and its committees.
46. The Journal Committee shall prepare an annual budget of their respective Journal and submit it for consideration and sanction of the Executive Board every year. The committee(s) shall have power to submit supplementary budgets for any year at any time during the year.
47. The respective Journal Committee shall prepare an Annual Statement of Accounts and Balance Sheet showing the financial position of the Journal, get it audited by the Auditors appointed by the Executive Board and submit it for adoption by the Executive Board.
48. The Journal Committee shall prepare an annual report of the working of their respective Journal and submit the same to the Executive Board for such action as it deems fit.
49. The respective Journal Committee shall have the power to operate banking account or accounts in scheduled banks approved by the Executive Board and to spend money for various purposes concerned with their respective Journal according to the budget estimates sanctioned by the Executive Board.
THE POWER AND FUNCTIONS OF SECRETARY GENERAL
50. In all important matters pertaining to the working of the Society and the organization of conferences, seminars etc. the Secretary General shall act in concurrence with the President before implementing decision except in case of emergency.
51. The Secretary General shall keep the President informed about all important matters relating to the Society and shall send a copy relating to important Society correspondence to the President and the President-Elect for their perusal and comments.
52. Subject to the control and regulations, if any, of the Executive Board, the Secretary General, shall be responsible for carrying out the directions and decisions of the Executive Board and in particular he shall:
a. Convene meetings of the Society and the Executive Board whenever necessary or called upon to do so,
b. Have administrative control over all the affairs of the Society,
c. Have charge of correspondence in relation to the Society,
d. Keep accurate minutes of all the meetings of the Society, Executive Board, and committee thereof.
e. Prepare Annual Report of the Society,
f. Have charge of the furniture, library, and all documents and assets of the Society.
g. Collect all dues of the Society and deposit all amounts of the Society,
h. Pass all bills for payment on behalf of the Society,
i. Have powers to incur expenses not budgeted for any of the purposes of the Society upto a limit of Rs.1,00,000/- in one year in concurrence with the President.
j. be an ex-officio member of all committees.
k. to identify and suggest to Executive Board the person from amongst the Ordinary / Life / Fellow members residing in Mumbai (Bombay) of Society to serve as Academic Affairs Administrator to be ratified by Executive Board.
l. perform all such other duties as are incidental to the office.
THE POWERS AND THE FUNCTIONS OF THE TREASURER:
53.a. Shall be responsible for keeping up-to-date accounts of the Society with all the account books posted up-to-date.
b. Shall dispose off the bills for payment as sanctioned by the Secretary General and only on his written instruction.
c. Shall have the right to point out any error or discrepancy in the order of payment of the Secretary General and refer the order back to him with his remarks. In the event of disagreement still persisting between the Secretary General and the Treasurer, the matter shall be referred to the President for final decision.
d. Shall, in consultation with the Secretary General, prepare a budget of the estimated receipts and expenditure of the Society for each year and present the same for approval of the Executive Board.
e. Shall get the accounts of the Society audited by the auditors of the Society.
f. Shall prepare an annual Statement of Accounts and Balance Sheet showing the financial position of the Society, get is audited by the auditors appointed at the Annual General Meeting of the Society and submit it for adoption by the Executive Board and shall be jointly responsible with the Secretary General for all financial affairs of the Society.
g. In case of vacancy of post of Secretary General other than by efflux of time, he will take over as the Secretary General as stipulated in rule 19 i (ii)
54. No expenditure shall be incurred unless the same has been included in the annual or supplementary budget and approved by the Executive Board except by Secretary General as defined in rule (53) (i) and except in cases of emergency when it will be allowed after approval by the President of the Society.
55. The President can write to Government and National / International bodies and individuals on important issues and send messages, copies of which must be forwarded to the Central Office.
56. The President of the Society shall preside at the Annual Conference, Annual General Body Meeting, General Meetings or requisitioned meeting and other meetings of the Society but in his absence the President - Elect shall preside; but in case the President and the President – Elect are absent, then the Immediate Past President shall preside; but in the case the President, the President -Elect and the Immediate Past President are absent, the Vice President will preside, and in case the President, the President Elect, the Immediate Past President, the Vice President are absent then the Life / Ordinary members present shall elect one from amongst themselves to preside over the meeting.
57. An Annual General Meeting of the Society shall be held not later than March 31st of every year.
58. At the Annual General Meeting, the following business shall be transacted:
a. Confirmation of the minutes of the last Annual General Body Meeting.
b. Consideration and adoption of the Annual Report of the Society.
c. Consideration and adoption of the audited Statement of Accounts.
d. Appointment of auditors and fixing their remuneration.
e. Appointment of honorary legal advisors.
f. Any other business notice of which has been circulated with the agenda.
g. Any other business of which 30 days notice has been given to the Secretary General in writing.
h. Any other business with the permission of the Chair.
59. a. No business shall be transacted at any Annual General Body Meeting unless a quorum is present at the commencement of the meeting.
b. 100 Ordinary and / or Life and/or Fellow members present shall form a quorum for the Annual General Body Meeting. If within half an hour of the time fixed for the meeting, a quorum is not present, the meeting shall stand adjourned to a later time on the same day at the same place. A quorum shall not be needed for an adjourned meeting.
60. The President may when he thinks fit, or on a resolution of the Executive Board or on receipt of a requisition of not less than 500 Ordinary and / or Life and/or Fellow members stating the object of the meeting addressed to the Secretary General, call a requisition special General Body meeting of the members of the Society. Three weeks notice shall be given to the members of such meeting and notice should specifically mention the objectives for which the meeting has been requisitioned. In the case of requisition, the meeting shall be held within 45 days of receipt of the requisition. Only the points raised in the requisition shall be discussed at such meetings. The power to decide the date and venue shall be with the President and the Secretary General.
61. At all General Meetings, 100 Ordinary and / or Life and/or Fellow members shall form a quorum. If there be no quorum within half an hour of time fixed for the meeting, the meeting shall be adjourned to a later time on the same day and same place. No quorum is needed for the adjourned meeting.
62. At all requisitioned meetings, 500 Ordinary and / or Life and/or Fellow members shall form a quorum. If there be no quorum within half an hour of time fixed for the meeting, the meeting shall be dissolved.
63. A question may be submitted to a meeting of the members present and voting may occur. In case of a tie, the Chairman of the meeting shall have a casting vote in addition to his own.
64.Subject to any law for the time being in force and subject to the powers vested in the Executive Board, the Executive Board shall give effect to the resolutions passed at the Annual General Meeting, General Meeting or requisitioned meeting.
65. All statutory notice required to be sent to the members under these rules shall be sent by post under certificate of posting to the last known addresses recorded in the register of members. A notice sent by post shall be deemed to have been served at the time when the letter containing the same would be delivered in the ordinary course of post.
66. All notices, communications, memoranda and other papers shall be signed or authenticated by the Secretary General and when so signed or authorized shall be conclusive.
67. The Executive Board shall provide common seal for the purpose of the Society and shall provide for the safe custody of the seal and it shall not be used except by the authority of the Executive Board and in the presence of the President and the Executive Board.
68(a) Every deed or other document to which the seal of the Society is required to be affixed shall be by the Secretary General in the presence of the President and in token of its having been so affixed, shall be signed by the President and by the Secretary General.
68(b) Every deed or other document so sealed with the common seal of the Society and signed by the President and by the Secretary General shall be deemed to be duly executed.
BRANCHES
69. a) Indian members of the Society, may, whenever possible, group themselves into State branches / district branches / City branches / for the furtherance of the objectives of the Society. The state wise branch will be called as State Branch.
b) Foreign Members: A group of 15 such members from a country can form a branch and it will be known as Branch of Society from that country / city. Hereinafter word Branch of Society will mean to include all four i.e. State Branches, District Branches, City Branches, and Foreign Country Branches. They will follow all the rules and regulations of the Society. The Branch will be formed after being duly recognized by the Executive Board of the Society.
70. The Society will recognize branches formed on a statewise basis known as State Branches for the purpose of giving grants for academic activities. However, a local area of more than 15 Ordinary and / or Life and/or Fellow members may form a District Branch and a local area of more than 5 Ordinary and/ or Life and/or members can form a City Branch on the recommendations of the State Branch and / or with the consent of the Executive Board.
71. Subject to the rules and regulations of the Society, each branch shall be free to govern itself in such manner as it thinks fit and for that purpose to make from time to time rules and regulations not inconsistent with the rules and regulations of the Society. Such rules and regulations & modifications shall be subjected to ratification by the Executive Board.
72. The minimum number of Ordinary and / or Life members in an area for the formation of a State / District Branch shall be fifteen, and for city branch will be five, except in rare cases this rule can be waived by the Executive Board where there is lack of required members in a particular area.
73. The Office Bearers and the Executive Committee of the IAP Branches shall be constituted as follows:
(a) President - One
(b) Secretary - One
(c) Treasurer - One
(d) Members- Five
74. The Office Bearers and the members of the Executive Committee shall be elected by secret postal ballot papers.
75. The Executive Board members of the Society shall be the nominees on the Executive Committee of their respective State Branches. They shall also be the nominee of their local branch.
76. The President and the Secretary of the Society shall be Ex-officio Members of all IAP Branches.
77. The President and the Secretary of the IAP State Branches shall be nominees on all local branches of IAP.
78. Members residing or practicing or employed in an area as per latest addresses given to the the Society where branch exists may be attached to the said branch. However, he can become associate member of any other branch.
79. Each branch shall submit to the Central Office by date given by the an interim Annual Report of its activities together with an interim Statement of Accounts and copies of the same to be sent to the respective State Branch.
80. All District / City Branches of the Society shall function under directives of the State Branch or the Society as the case may be.
81. The Executive Board of the Society shall recognize District / City Branches on recommendation of the State Branch or the Society.
82. Each branch of Society shall display logo and the registration number of Society on the letterhead. Pattern of office bearers will be similar to that of the Society. Only Life / Ordinary / Fellow members of the Society shall be eligible to be Office Bearers / Executive Members of Branch or to take part or to vote in election of branch.
83. FUNCTIONS:
a. All branches of the Society must ensure that the members of the Society represent on state / district level, governmental / semi-governmental / non-governmental agencies / organizations / voluntary health agencies and on such other forums and make known Society’s policies and views on child health and family welfare.
b. All branches of the Society must organize frequent clinical meetings, conferences, workshops, seminars, symposia, CME programs, refresher courses, lecture series, exhibitions, pediatric quiz program, update, community survey program, parent - teachers – medical professionals program and other programs on various aspects of child health, socio – economic conditions or any such program which are relevant under particular situation in the ordinary course. However, the Executive Board may regulate program if it deems necessary.
c. All branches shall explore possibilities to publish and may publish health educational materials, books and periodicals in concurrence with the Society’s policy and not contrary to it. It is not open to the branch to publish journal.
d. District / City branches shall be required to complete a list of sub-centres, PHCs, upgraded PHCs, District Hospitals, private & public health centers and major private hospitals and nursing homes and update the same as and when necessary.
e. District branch / city branch shall guide and advise those listed in Rule No. 74 (d) on recent advances in medical care and equipments.
f. State / District / City branches shall take up issues relating to inadequate staff, improper medical care, non – availability of essential drugs, irrational use of sub-standard and useless drugs with the appropriate authority.
g. All branches shall be required to maintain records of all their activities in a form suggested by the Society and furnish the same to the Society along with Annual Report, and as and when called for.
h. There will be meeting between Office Bearers of the Society with the Presidents and the Secretaries of various branches of the Society at the Annual Conference.
84. All branches shall be required to submit proposed activities to be taken up by them for the succeeding year. Any subsequent change / addition in the program should be intimated to the Society by 15th of every month.
85. The State Branches of the Society shall be required to submit evaluation report on the performance of District / City branches under the State Branches on a prescribed form within 3 months of closing of financial year of the State Branches.
86. A branch may be derecognized if it acts against the objectives of Society or bring discredit to the Society. After being given a chance to the branch concerned, such recommendation for derecognition of the branch shall be made by Executive Board to be ratified at the subsequent Annual General Body meeting of the Society.
87. The Society may award President’s Shield / Awards to State and local branches for meritorious services as per guidelines given by the Executive Board from time to time.
88. In matters not provided by these rules, the rules and regulations of the
89. FINANCES:
(a) The office bearers of the branch shall get the branch registered under Societies Registration Act and Public Trust Registration Act of the Government of India and/or the State Government and/or as required by the statutory bodies of the Government at local level where the branch office is located.
(b) The branch shall maintain regular books of Accounts and get the same audited by a Chartered Accountant and ensure compliances with the provisions of Income Tax Act, 1961 as required by the Government of India / State Government / Semi Government / Local Statutory Authorities and other applicable statutes as required from time to time.
(c)The branch shall submit to the Society a copy of the Audited Accounts and the Annual Report not later then October 31, every year of the year ended March 31.
(d)The branch shall raise funds by way of subscription, advertisements, registration fee for programs, donations, sponsorship etc as per the guidelines given by the Executive Board of the Society from time to time.
(e)The Executive Board of the Society or its nominee reserves the right to inspect the Books of Account and documents maintained and audited by the branch.
(f)Significant contribution from the savings of the conferences of the branches should be made to the Society as decided by the Executive Board from time to time.
(g)In the event of dissolution of the branch for any reason whatsoever, the residue of funds and assets of such branches shall be donated and transferred to the Society.
ANNUAL CONFERENCE OF THE SOCIETY:
90. a. There will be an Annual Conference of the Society to organize by invitation a scientific program and convene Annual General Body Meeting.
b. An invitation can be extended by a recognized branch of the Society. However, before extending the invitation by the recognized branch of the Society, a prior meeting of the members of that branch should be called to elect the Chairman and / or Organizing Secretary so that they get the full support and active participation of all the members of the branch. Local branch should extend the invitation through State Branch with a copy to the Society. The bidding local branch should submit the bid to the Society with a copy to the State Branch and in the event the State Branch bids for the conference in such a case the State Branch should mark the copy of the bid to the local branch of the host city.
c. The venue for the annual conference shall be selected from among the invitations received.
d. Guidelines for protocol and organization to be followed during the conference will be decided by the Executive Board from time to time and communicated well in advance to the Organizing Secretary of the conference by the Secretary General of the Society.
e. The Organizing Secretary shall submit an audited Statement of Accounts of the conference within 1 year after the conference is over.
IAP SUBSPECIALTY CHAPTERS / GROUPS:
91. Minimum 2% of the total membership strength of the Society is required for formation of the Subspecialty Chapter of the Society at the time of application. However, interest group may be formed with minimum 1% of the total membership strength of the Society at the time of application. The Executive Board shall grant recognition to the Chapter / Group at its subsequent meeting held after receipt of application. The rules governing the chapters shall be applicable to groups as well unless otherwise specified by the Executive Board to the contrary.
AIMS:
Rule No. 92
a. To establish & promote subspecialty chapters / groups in different Pediatric Subspecialties.
b. To promote and conduct research in pediatric specialties.
c. To impart specialized training in Pediatric Subspecialties.
d. To identify and establish specialized Pediatric Subspecialties Training Centres.
e. To organize scientific meetings on Pediatric Subspecialties.
RULES AND REGULATIONS:
93. Chapters will be known as “
94. The office bearers of the IAP Subspecialty Chapters shall get their IAP Subspecialty Chapter registered under Societies Registration Act and Public Trust Registration Act of the Government of India and/or the State Government and/or as required by the statutory bodies of the Government at local level where the office of the IAP Subspecialty Chapter is located.
MEMBERS:
95. Members will be enrolled by the Executive Committee of the respective subspecialty chapters of IAP.
96. Membership shall be of four classes, namely: a) Life, b) Associate Life, c) Affiliate, d) Affiliate life.
97. Only those who are Life / Associate Life members of the Society are eligible for Life / Associate Life membership respectively of the IAP Subspecialty Chapters / Groups. Non-IAP members could be taken as affiliate / affiliate life members of the subspecialty chapter / groups.
98. Only Life members of the Subspecialty Chapters shall have voting rights in their meetings or to participate in election or to become Office Bearers or Executive Members of the Chapter / Group. However, other category members could be co-opted on the Executive Committee of the chapter / group by the Executive Committee of the Chapter / Group.
OFFICE BEARERS
99. Each IAP subspecialty Chapter shall have following Office Bearers:
a) Chairperson
b) Secretary
c) Treasurer
d) Five Executive members from amongst Life members of the concerned Chapter / Group.
100. The Office Bearers and the members of the Executive Committee of IAP Subspecialty Chapters / Groups will be elected from amongst the Life members of the respective IAP Subspecialty Chapters / Groups by secret postal ballot papers.
101. The IAP Subspecialty Chapter / Group shall raise funds by way of subscription, advertisements, registration fee for programs, donations, sponsorship etc as per the guidelines given by the Executive Board of the Society from time to time.
102. (a) The IAP Subspecialty Chapter / Group shall maintain regular books of Accounts and get the same audited by a Chartered Accountant and ensure compliances with the provisions of Income Tax Act, 1961 as required by the Government of India / State Government / Semi Government / Local Statutory Authorities and other applicable statutes as required from time to time.
(b) The Executive Board of the Society or its nominee reserves the right to inspect the Books of Account and documents maintained and audited by the IAP Subspecialty Chapter / Group.
103. (a) The IAP Subspecialty Chapters / Groups shall submit to the Society a copy of the Audited Accounts and the Annual Report not later then October 31, every year of the year ended March 31.
(b)In the event of dissolution of the chapter / group for any reason whatsoever, the residue of funds and assets of such chapter / groups shall be donated / transferred to the Society as applicable.
(c)Significant contribution to be made by the Chapter / Groups from the savings of their conferences to the Society as decided by the Executive Board from time to time.
ANNUAL CONVENTION
104. A joint meeting of Office Bearers of IAP with the Chairman and Secretaries of all IAP Subspecialty Chapters will be held during the Annul Conference of the Society.
GENERAL
105. All IAP Subspecialty Chapters shall be required to project “
106. All IAP Subspecialty Chapters shall restrict their academic activities to their respective specialty only.
107. A member of the Executive Board of the Society will be deputed as a nominee of the Executive Board of the Society on the Executive Committee of Subspecialty Chapter and the Secretary General and the President of the Society shall be Ex-officio members of all IAP Subspecialty Chapters. The nominee and the Ex-officio shall be given due notices of all meetings of the IAP Subspecialty Chapter by the Secretary of the Chapter.
108. IAP Subspecialty Chapters may publish tabloids / periodicals to promote all or any of its objectives in concurrence with the Society’s policy and not contrary to it. It is not open to the chapter to publish journal.
109. All IAP Subspecialty Chapters shall maintain a register of its members.
110. The registration number and the logo of the Society shall be displayed on the letterhead of all the Chapters.
111. To promote all or any of its objectives, the subspecialty Chapters may appoint State and City Co-ordinators or Committees.
112. The Annual Report of the activities of all IAP Subspecialty Chapters should reach the Society not later than the date decided by the Central Office every year.
113. Significant contribution from the savings of the conferences of the chapters should be made to the Society as decided by the Executive Board from time to time.
114. On all matters of dispute, decision of the Executive Board of the Society and / or General Body of the Society shall be final and binding.
115. Subject to rules and regulations of the IAP, for matters not provided for in these rules and regulations each IAP Subspecialty Chapter shall be free to govern itself in such manner as it thinks fit and for that purpose to make from time to time rules and regulations not inconsistent with the rules and regulations of the IAP and such rules and regulations and modifications shall be subjected to ratification by the Executive Board of IAP.
116. In the event of dissolution of the Chapter for any reason whatsoever, the residue of funds and assets of such chapters shall be donated / transferred to the Society as applicable.
117. The Society may sue or be sued in the name of the Secretary General.
ALTERATION OF RULES
118. The rules shall not be altered, amended or added to except by a resolution duly notified and passed at a Special General Body meeting of the Society (at which no other business shall be discussed) by a three fourths majority of the members present and ratified one month later by another Special General Body Meeting / Annual General Meeting.
